Confirmation of Acceptance of Studies (CAS)

Here you'll find out all about applying for a Student visa, including how to obtain your Confirmation of Acceptance for Studies (CAS).

 

A CAS is a unique 14 digit reference number that is issued by UK Visas and Immigration (UKVI) and sent to you by the University of Roehampton (your sponsor). Students are required to state this CAS number when applying for a Student visa.

UKVI will us this number to confirm that you are a genuine student. They do this by using it to access your CAS record on their secure database. This record contains information supplied by Roehampton to UKVI about your course.

How to obtain your CAS

A CAS is an electronic document which the University sends to successful applicants once they have met all conditions of their offer (if applicable):

  • paid your £2,500 International Deposit (if applicable)
  • formally accepted your offer via the online application or UCAS
  • completed and returned the CAS Request Form to internationaladmissions@roehampton.ac.uk
  • When you return the completed CAS Request Form, you need to ensure you attach the following documents:
  • your current valid passport (photo page)
  • a copy of any previous/current UK visa(s) (if you have studied in the UK previously)
  • your financial documents (please refer to the "How much money do I need and financial documents" section below for more information)
  • copy of deposit payment confirmation (if applicable). Deposits can be paid online using the following link: https://epay.roehampton.ac.uk/deposits

When you have returned your completed CAS request form, and your deposit payment has been confirmed, the UKVI Compliance Team at the University of Roehampton will take your CAS request forward and begin preparing your CAS details.

The UKVI Compliance Team will check all your documents to ensure they meet the UKVI requirements and will only issue you with a CAS number once your documents have been approved. However, please note that sending incorrect documents, or not all the required documents, might delay your CAS application process. You should read the Home Office's UKVI information for full details on which documents are required for your visa application.

You will then receive your CAS statement from Roehampton by email to the correspondence email address that you have supplied to us; we do not send this to you in the post. The statement will contain your unique CAS number, which you will be asked to provide to UKVI as part of your visa application. All the information contained in this document is extremely important, so you must check that it is all correct and up to date. Incorrect information could lead to your application being refused or delayed so it is essential that you check the CAS statement carefully.

Please note that the Student visa you receive will be valid for the University of Roehampton only and cannot be used for any other institution. If you decide to leave Roehampton and change institutions, you will require a new CAS from your new institution to apply for a new visa.

How and where is an application made?

To apply for your Student visa, you can obtain assistance from one of our approved education representatives/agents (a list of our approved education agents in each country is on the relevant country page on our website at http://www.educuss.com/international/). Otherwise, you can apply yourself by carefully following guidance on the UKVI website and the information on this webpage.

Once you obtain your CAS number from the UKVI Compliance Team, you are ready to make your Tier 4 visa online application.

You need to make the application from the country that you are ordinarily resident in. Normally this means your country of nationality. However, if you hold a residence permit in a country other than your nationality you may be able to apply from there. You will need to check with the local embassy first though.

After the online application has been submitted, you will have to attend an appointment with the application centre in your country in order to submit all the required documents and enrol your biometrics (fingerprints and photo). You can check the following links if you wish to Find an Application Centre or check the Visa Processing Time in your country.

When to make an application

You cannot apply for your visa more than 3 months before the start of your course. For example, if your course start date is 22 September, you should apply for your visa after the 22 June or you will receive a visa refusal.

What do you need to make an application?

Make sure you submit all the required documents with your application and that they follow the specified UKVI requirements. If you do not follow the requirements set out, your visa application will be refused and you will not have an opportunity to submit any other documents at a later stage. You can now submit photocopies of all the required documents, except for your passport and previous visa (if applicable) which MUST BE originals.

You will need to provide the following documents with your application, although you may need to provide additional documents depending on your circumstances:

  • Qualifications as listed on your Confirmation of Acceptance for Studies (CAS)
  • English language documents as listed on your CAS (if applicable)
  • Passport/s: You will need to provide your current passport and any previous passports needed as part of the application
  • Financial documents to demonstrate that you have sufficient funds –please refer to our “How much money do I need and financial documents” section
  • Official translations of all documents that are not in English
  • Your tuberculosis test result (if you're from a country where you're required to take a test)
  • UKVI Checklist (the online application will give you a personalised UKVI checklist of documents that you must provide)

You will also be required to submit copies of all the required documents (except for the UKVI Checklist) as part of your admissions application process at the University of Roehampton.

Differentiation arrangements for ‘low risk’ nationals

Nationals of some countries do not need to submit evidence of their qualifications or their money when they apply for a Tier 4 (General) visa. This means that you do not have to submit these documents to the Home Office when applying for your Student visa. The Home Office calls this though it is important that you still ensure you have enough money as the Home Office can request it as part of their decision process.

How to make your application

Please use this guidance document for information about how to make an entry clearance visa application.

If you have any further questions or require any additional support, please contact the UKVI Compliance Team at immigration@roehampton.ac.uk.

After you have applied 

If your Student visa application is successful, you will receive an entry clearance vignette (sticker) placed in your passport. This is your initial visa valid for 30 days. This visa will allow you to travel to the UK (please note that if your course is 6 months or less, the clearance vignette will cover the whole duration of the course).  

You will also receive a decision letter explaining the full details of your immigration permission. The full length of your visa will also be stated on this letter. It is very important that you keep the letter safe and bring it with you when you travel to the UK.

You will also be issued with a BRP (Biometric Residence Card) which is your visa that covers the whole duration of your course. The BRP card is issued in the UK and you must collect it from a post office or from the University of Roehampton within 10 days of arriving in the UK, or before the end of your 30-day vignette. 

Whether you collect your BRP card from a post office or from The University of Roehampton depends on which option you specify when completing your online visa application form. The form will give you a choice of post offices based on the address post-code you provide on your application. If you wish to collect your BRP card from the University of Roehampton, you must enter code 2HE792 in the "Alternative Collection Location" (ACL) field on your visa application form. 

In order to collect your Biometric Residence Permit (BRP) from University of Roehampton, you will need to enter an Alternative Collection Location (ACL) code as part of your visa application. The ACL code for Roehampton University is 2HE792You should enter this code into the Alternative Location field in the BRP Collection Page on the online application form.

All Student visa applications made for a programme of study of more than 6 months in duration will be required to pay a fee for access to NHS health care in the UK. You must pay this fee in advance and it is a mandatory requirement for a visa application. If you do not pay it your visa application will be refused. You can find out more information about the health surcharge here

Students applying for a Student visa may be asked to undertake a credibility interview over the phone) by the UK Visas and Immigration before granting them immigration permission to come the UK. When called, the UK Visas and Immigration officer may ask you a number of questions about your immigration and education history and about the reasons for studying in the UK- including questions about your course, university and intentions of study, your background and immigration history, about your previous education, and/or about your financial circumstances. The 5 – 10 minute interview will be conducted in English and provide assurance that the English language requirements of the Student visa rules are met.  

A report of the interview will be used as an additional piece of information that will be considered by the entry clearance officer, alongside your visa application and supporting documents. If the visa officer needs to examine wider genuine student rule points, then they may call you for a more in-depth interview. 

Where an application has been refused following an interview, the applicant can request that an Entry Clearance Manager (ECM) reviews the decision. The applicant has 28 days from the date of the refusal notice to submit a request for an Administrative Review.  

Please note that if you are asked to undertake an interview but do not attend (and there is no reasonable explanation), your application will be refused.  

You are strongly advised to prepare in advance for a possible credibility interview. Please find further guidance about credibility interviews here.

We hope that these guidelines will assist in obtaining a visa. If your application gets refused, please contact us immediately by email (immigration@roehampton.ac.uk) so that we can investigate why this has happened. We would need a copy (scanned) of the refusal notice letter from the Entry Clearance Officer and will do everything we can to help if we feel an error has been made. You can also refer to the UK Council for International Student Affairs for more information about visa refusals.

If you are eligible to extend your Student visa in order to continue studying, you must submit your application before the end date of your current immigration permission. Under UK immigration law, as long as you submit an in-time application your visa will automatically be extended whilst it is being considered by UKVI. This means you will not be illegally in the UK. 

You need to request a CAS Application Form from the UKVI Compliance Team at the University of Roehampton at immigration@roehampton.ac.uk

You will have to email back the completed form to the UKVI Compliance Team, attaching copies of the following documents:

  • Your current passport
  • Your BRP Biometric Residence Permit card (if applicable)
  • Proof of Funds (if applicable) *
  • Proof of qualifications (if you are applying to progress to a new course. You do not need to attach any qualifications if you are applying to extend your period of study on the same course)
  • Police Registration Certificate (if applicable)

*Please refer to our ‘Money’ section for more information about the proof of funds requirements.

You will only receive your CAS number once the UKVI Compliance Team have confirmed you are eligible to extend your visa and have checked your supporting documents.

How to make your visa application

A Student visa application in the UK is completed, paid for and submitted online.

We strongly encourage you to make an appointment with the UKVI Compliance Team who can check your application and supporting documents once you have done the following: 

  • Completed as much of the Student visa Online application form as possible, but not submitted payment  
  • Have all your supporting documents (see below)  
  • Have a debit/ credit card to pay the appropriate fee which you will need to bring to the appointment with you 

Make an appointment at immigration@roehampton.ac.uk

The list below shows what documents you require for a Student visa application made inside the UK:

NOTE: From 5 November 2018, your documents may be copies (except your passport and any previous visas if applicable). There will no longer be a requirement to submit original documents. Any documents not in English must be professionally translated; with a cover letter confirming the translator’s credentials and that, the translation is a true representation of the original document.  

Application form  

Completed online Tier 4 (general) application form at:  

https://visas-immigration.service.gov.uk/product/tier-4-student  

NOTE: Only complete the form up until the declarations screen otherwise the UKVI Compliance Team won’t be able to check it.  

Passports  

Your current passport and any previous passports used to enter the UK  

Biometric Resident Permit (BRP)  

If applicable  

CAS (Confirmation for Acceptance of Studies) statement  

Assigned CAS number for Roehampton University  

Proof of qualifications

Any qualifications listed on your CAS  

Proof of Funds (Self-funded or Parent Funded)

The maintenance requirements for Student visa students living in inner London are £1,265 per month for up to nine months. You will also need to show that you have any unpaid tuitions fees (as stated on your CAS) in addition to the maintenance.     

Where the applicant pays a deposit to the Student visa sponsor for accommodation, a maximum of £1,265 can be offset against the maintenance requirement.  

The money must be in a bank account in your name or your parent’s name. This money must remain in your bank account for a consecutive 28 day period ending no more than 1 month before the date of the visa application.   

Proof of Funds (Maintenance): (Sponsored)  

If you are financed by your government, your employer or another scholarship agency, you should provide a letter from your sponsor confirming the details of your sponsorship, including the amount and when the sponsorship will end. This should be on official letterhead paper and stamped by your sponsor. If you are sponsored by the University, you should get a letter confirming your sponsorship from your department. If you are being fully fonder by a sponsor you normally do not need to provided personal bank statements  

Police Registration Certificate  

If applicable  

Differentiation arrangements for ‘low risk’ nationals 

Nationals of some countries do not need to provide evidence of their qualifications or their money when they apply for Student visa(s). The Home Office Calls this 'low risk' though it is important that you still obtain this evidence as the Home Office can request it as part of their decision process.  

Additional information

Application Fee  

It cost £475 for a postal application, £952 for the 10-day Priority service or £1,085 for a same day Premium Service appointment. Payments are made online at the end of the application. For up-to-date fees and more information visit:  https://www.gov.uk/tier-4-general-visa/extend-your-visa  

Immigration Health Surcharge  

You’ll also have to pay the healthcare surcharge. The charge is £300 a year for the duration of your visa including any final extra period. For example a student on a one year course, with a final four months of visa added, would pay £225, because periods less than six months are charged at £75.

Once you have submitted your online application, you will be redirected to Sopra Steria’s website to book an appointment at a UKVCAS service centre (free of charge) or an enhanced service centre (additional charge between £60-£125 depending on the time slot).

You will need to scan and upload your documents on the UKVCAS website or you can have them scanned at your appointment (there is a further charge for this).

You will be told what to bring to your appointment when you submit your application, this will inclide your appointment confirmation, passport and supporting documents.

At the appointment, you will:

  • show your appointment confirmation (you will get this as an email containing a QR code) and ID documents to confirm your appointment
  • enrol your biometric information (fingerprints, photograph) and digital signature
  • submit your supporting evidence 
  • show your passport or travel document and have your identity checked
  • speak to a member of staff who will check that your biometric information has been successfully enrolled and your passport and supporting evidence has scanned correctly

Your documents will be returned to you before you leave the appointment. Your passport will be returned to you as well but you should NOT travel outside the UK until you receive your visa.

You can find more information about the new application process on the UKVI’s new front end services webpage.

All Student visa applicants must show that they have enough money to pay their course fees and maintenance (living expenses) costs in the UK. The amount of money that you will need to have for your course fees and your maintenance will depend on:

  • The course duration, and
  • Where you will be studying in the UK

Evidence of your course tuition fees and maintenance costs must meet specific UKVI requirements. If it does not, your visa application may be refused. The most common cause of visa refusals comes from presenting financial documents in the incorrect format so please read the information carefully.

How much money will I need to show?

Course Fees:

You must have enough money to pay the course fees for the first year of your course, or the entire course if it is less than one year in duration. Your CAS will state the fees that you will be required to pay. Any scholarship that has been awarded to you from the University of Roehampton will be deducted from the course fees amount on your CAS. UKVI will use the details on your CAS to determine how much money you need to show for your course fees.

If you do not need to pay any course fees to your Student visa sponsor, your CAS will state that there are no fees due. For example, if you are applying to come to the UK as part of a 'study abroad' programme, and you have paid all of your course fees to your home institution, this will be confirmed in your CAS.

If you are a fully funded student, for example sponsored by your national government, your CAS will state your full course fees and you will use your government sponsorship letter as proof of funds.

Maintenance:

Your accommodation and living costs are called 'maintenance'. In addition to your course fees, you must have a fixed amount of money to cover your maintenance.

The University of Roehampton falls within the inner London area. Therefore, you will need to hold £1,265 for each month if you course lasts less than nine months or £11,385 if your course lasts 9 months or more. 

Calculating how much money you need to show (example only)

If your course fees are, for instance, £14,670 and you have paid £2,500 deposit to obtain your CAS, then your bank statement must show that you have a total of £23,555. This includes £11,385 (maintenance costs requirement for a course lasting nine months or longer) and £12,170 (remaining tuition fees).

Financial documents required (self-funding students)

As evidence of your money, you must provide personal one of the following:

Personal bank statements

They need to cover a consecutive 28-day period ending no more than 31 days before the date of your online visa application. Your personal bank statements must show:

    1. the account number
    2. the date of each statement
    3. the financial institution’s name
    4. the financial institution’s logo
    5. any transactions during the specified period
    6. that the funds in the account have been at the required level throughout the specified period;

The statements must be either:

  • printed on the bank’s letterhead, or
  • if using electronic bank statements, they need to bear the official stamp of the bank on every page

If your bank statements are in a foreign currency, it is a good idea to show more money than you need because exchange rates may change slightly during the 28 day period. Please also note that the balance in your account must not drop below the required amount, even by £1, for a single day. Use the official exchange rate website Oanda to convert your currency to pounds sterling.

Some countries’ financial institutions are not accepted by the Home Office – check the list of authorised and unauthorised financial institutions of these countries.

Certificate of deposit

This is a certificate issued by a bank to confirm that you have deposited/invested a specific amount of money. The certificate of deposit must show:

  • your name and account number
  • it’s printed on headed paper and show the logo of the bank
  • at least 28 days must have elapsed between the date of the deposit and the date of issue of the certificate
  • the issue date must not be older than 31 days on the day you make your online visa application

Letter from your bank confirming your funds

You may ask your bank to print a letter confirming your funds have been held for a consecutive 28 day period. The issue date of the letter must not be older than 31 days on the day you make your online visa application. The letter must show:

  • your name
  • the account number
  • the date of the letter
  • the financial institution’s name and logo
  • the money in your account
  • that there is enough money in the account (to cover your course fees and living costs) for 28 consecutive days

Using your parent/s or legal guardian/s funds

If you are using one of the above self-funding evidence, it can either be in your name or your parent/s or legal guardian/s name.

If you would like to use your parent/s or guardian/s funds then you will also need to provide:

  • your Birth Certificate, or a copy, showing the names of your parents or court document naming your legal guardian
  • a letter from your parent/s (or legal guardian/s) which confirms the relationship between you and your parent/s (or legal guardian) and which also gives consent to you using their funds for your education in the UK (you might use this sample letter).

Please note: You cannot use any evidence of money held in any other person’s name, even if they are a close relative. If any other person, other than your parent/s or legal guardian/s, is giving you money for your maintenance costs, they will have to put the money into your account (or your parent/s or legal guardian/s) allowing enough time for you to hold the funds for 28 consecutive days before you make your visa application.

Please also note that maintenance must be in the form of cash funds (i.e current/saving accounts). You cannot use any other types of finances, such as shares, bonds, pension funds, credit cards. Business accounts cannot be accepted either.

Financial documents required (students in receipt of scholarship/loan)

If you are in receipt of sponsorship by your national government, you need to provide a letter from your financial sponsor in which they confirm that they will pay for your tuition fees and living costs.

The letter needs to show:

  • it’s been printed on official letter-headed paper of the official financial sponsor which must have the official stamp of that organisation on it
  • your name
  • the name and contact details of your official financial sponsor
  • the date of the letter
  • the length of your sponsorship
  • the amount of money the sponsor is giving to you or a statement that your official financial sponsor will cover all of your fees and living costs

If you are in receipt of a loan from a regulated financial institution, the letter needs to:

  • be dated no more than 6 months before the date of your application
  • show your name
  • the date of the letter
  • the financial institution’s name and logo
  • the money available as a loan
  • show the loan is provided by your national government, their state or regional government, a government sponsored student loan company or is part of an academic or educational loans scheme

N.B If you are partly funded (whether it is a scholarship or a loan), you need a letter from your sponsor which states details of the costs they are paying for, but you also need to show, through bank statements, loans, letter from your bank or a regulated financial institution, that you can meet the remainder of the amount set out in the policy guidance.

Translations

If any of the required documents are not in English, you will also need to provide an official translation. The official translation must show:

  • details of the translator/translation company’s
  • confirmation that it is an accurate translation of the original document
  • the translator/translation company’s contact details
  • the date of the translation and include the original signature of the translator/authorised official of the translation company

Differentiation arrangements for ‘low risk’ nationals

Nationals of some countries do not need to submit proof of financial evidence with their Student visa application. The Home Office calls this applicants. However, we would advise that you still ensure you have enough money for your maintenance as the Home Office might request it as part of their decision process.

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