Guidance for contractors working on the University of Roehampton campus

All contractors are asked to monitor themselves for covid-19 symptoms before travelling to campus. This measure is best practice.

  • You can check any symptoms using the NHS 111 Online service here.

    To support NHS Track and Trace and to help contain COVID-19 clusters or outbreaks, the University will assist by keeping a temporary record of visitors and contractors for 21 days, and assisting NHS Track and Trace with requests for that data if needed. 
  • As a contracted workforce via the SafePermit system, you have already provided sufficient detail for this. (your name, a contact telephone number,) The dates and times of your arrival and departure will be noted automatically in the SafePermit issued. No additional data will be collected for this purpose. You are strongly encouraged to allow us to keep and share this information with the NHS, however you may inform your University host / Project manager if you prefer to opt out.
  • Contractors must complete all required training on the Permit to Work System, including the Covid-19 module.
  • Contractors must maintain records of all contract personnel visiting and working on campus.
  • Ensure students and staff who may be present in the work area are notified of the time, location and nature of the work taking place by agreeing in advance with the Roehampton Project Manager
  • First Aid provision and procedures should be established and Campus Security must be told when and where the contractors will be working.
  • Suitable welfare facilities must be provided by the Project manager to enable enhanced hygiene practices.
  • Contractors must submit suitable and sufficient risk assessments and method statements via the online permit system for the Project manager to approve, These include controls for minimising the risk of transmitting or contracting viruses, e.g. physical distancing; provision, use and disposal of PPE to be treated as medical waste; avoiding face-to-face working; enhanced hygiene practices, avoiding as far as practicable the contamination of surfaces in communal areas, etc.
  • A procedure should be established for notification to the project manager of any contamination or if a contractor is feeling unwell and displaying symptoms of Covid-19.
  • Signs should be displayed advising staff and students that contractors are working in the area and are following Covid-19 risk management procedures.
  • Schedule contractors to avoid contact with other contract companies working in the same area.
  • After the work has been completed the area should be thoroughly cleaned by the contractor.
  • If the contractors are required to work in an area where someone with a confirmed or suspected case of Covid-19 has been present, for example a student self-isolation flat, consider a deep clean before the contractors start work.
  • The Roehampton Project manager is responsible for the ensuring contractors follow University of Roehampton procedures. 
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