Guidance for contractors and visitors

Guidance for contractors working on the 
University of Roehampton campus

  • Contractors must complete all required training on the Permit to Work System, including the Covid-19 module.

  • Contractors must maintain records of all contract personnel visiting and working on campus.

  • Ensure students and staff who may be present in the work area are notified of the time, location and nature of the work taking place by agreeing in advance with the Roehampton Project Manager

  • First Aid provision and procedures should be established and Campus Security must be told when and where the contractors will be working.

  • Suitable welfare facilities must be provided by the Project manager to enable enhanced hygiene practices.

  • Contractors must submit suitable and sufficient risk assessments and method statements via the online permit system for the Project manager to approve, These include controls for minimising the risk of transmitting or contracting viruses, e.g. physical distancing; provision, use and disposal of PPE to be treated as medical waste; avoiding face-to-face working; enhanced hygiene practices, avoiding as far as practicable the contamination of surfaces in communal areas, etc.

  • A procedure should be established for notification to the project manager of any contamination or if a contractor is feeling unwell and displaying symptoms of Covid-19.

  • Signs should be displayed advising staff and students that contractors are working in the area and are following Covid-19 risk management procedures.

  • Schedule contractors to avoid contact with other contract companies working in the same area.

  • After the work has been completed the area should be thoroughly cleaned by the contractor.

  • If the contractors are required to work in an area where someone with a confirmed or suspected case of Covid-19 has been present, for example a student self-isolation flat, consider a deep clean before the contractors start work.

  • The Roehampton Project manager is responsible for the ensuring contractors follow University of Roehampton procedures. 


Guidance for visitors coming to the University campus

  • Where possible, all face to face meeting should be avoided, encouraging visits and meetings via remote connection/working.

  • Approval must be obtained from the University Department for the visit to go ahead. The visit must be deemed an essential service. 

  • Scheduling for essential services and contractor visits may be revised to reduce interaction and overlap between people on campus.

  • Records shall be maintained of all visitors, with Campus Security and the University of Roehampton Host.

  • Once approval is received, the University of Roehampton host must ensure:
  1. The onsite guidance on social distancing and hygiene measures has been explained to visitors before arrival, as well as the standard Health and Safety Information for Visitors

  2. The number of visitors on-site at any one time is limited

  3. Visitor time should be limited to a specific time window, as agreed prior to the visit